Project dashboard and issue board
How many in progress, what awaits a decision, what is overdue. Progress by floor, filters by team and priority, text search, export.
Fit-outoffices, clinics, retail, F&B
Snagging and handover for fit-out — room by room, on the drawing
The fit-out contractor, the consultant and the client work on one live project. Every issue is pinned to a room on the floor plan, goes to the right trade and comes back with a photo once it is rectified. Inspections on the drawing sheet and the signed inspection report are in the same place.
Request a pilot project
A pilot on one live project is free. We agree the project with you and open every feature to your team.
- iPhone app and web, Android coming soon
- Several companies on one project
- Priced per project, not per user
Before → now
A fit-out has hundreds of snags. In chats and spreadsheets, some of them only surface at handover
- Before
Issues get lost in WhatsApp
Photos in a group chat, the list in a spreadsheet, verbal agreements on the walk-round. What was raised last week can no longer be found.
NowEvery issue sits in its own room on the plan — with photos, the responsible team and a due date.
- Before
Nobody knows the status
What has been rectified, who is responsible, what is overdue — found out in meetings and by phone.
NowEveryone who should see the status sees it. The site supervisor marks the issue rectified with a photo; the person who raised it compares and closes it.
- Before
Inspections on paper
A walk-round with a printout, a report typed up by hand, issues copied from it into a spreadsheet.
NowInspection on the drawing sheet, the PDF inspection report builds itself, both parties sign it in the system.
- Before
New drawing revision — start again
A new sheet comes out and the mark-ups on the old PDF no longer match anything.
NowA new revision is uploaded — the issues stay where they were, with their full history.
How it works
Four steps — from a pin on the plan to “Closed”
Every issue has a room, a responsible team, a due date and photos. Everyone who should see the status sees it — no forwarding, no reconciling lists.
- 1
The issue goes on the plan
The technical office or the consultant taps the room and picks with buttons: which team, what is wrong, which element. The title writes itself; the photo comes from the phone.
Buttons that follow the sheet
Open the wall-finishes sheet and the form shows finishes buttons. On the ceiling or electrical sheet it shows theirs.
Buttons that follow the sheet
Open the wall-finishes sheet and the form shows finishes buttons. On the ceiling or electrical sheet it shows theirs.
- 2In progress
Straight to the responsible team
The issue goes to the supervisor of the right trade. Their home screen shows how many issues are on them and what is close to its due date.
- 3Rectified
“Rectified” — with a photo of the result
The supervisor opens the issue, goes to the room on the plan, fixes it and marks it rectified with a photograph.
- 4Closed
“Closed” — decided by whoever raised it
They compare the before and after photos and close the issue, or send it back with a reason. The whole history is kept.
What makes it different
Drawings change — the snags stay where they are
- A new sheet without re-entering issues. A new revision is out — the issues are already in place, with photos and the full history.
- Floor readiness at a glance. For every room: what is in progress, what is rectified, what is closed.
- One floor, every discipline. Layout, finishes, ceilings, HVAC, electrical — the issues show on any sheet.
- Client report without manual assembly. PDF with photos and the plan, or Excel; every issue carries its floor and room.
- Several companies on one project. Contractor, consultant and client — each with its own teams and permissions. Internal issues stay internal.
- 360° walks. See what the room looked like on the day of the walk. Currently in pilot.
- Inspection with sign-off. Inspection request, inspection on the drawing sheet, PDF inspection report and signatures in the system.
Features
Everything the site needs, in one place
The project manager at a desk, the supervisor and the inspector on site with a phone. Same data, always in sync.
Drawing sheets by discipline
Every discipline of the floor on one plan.
Buttons by trade instead of typing
Who is responsible, what is wrong, which element — by tapping. Electrical and MEP teams have their own buttons; the set is configured for your company.
Contractor, consultant and client on one project
Each company has its own teams and roles: project manager, technical office, site supervisors, inspectors, subcontractors. Permissions cover only what is theirs.
Client report
PDF with photos and the plan, or Excel. The client version leaves out internal issues and supervisors’ names.
Phone, and no signal
No coverage in the basement — the issue and its photo are saved on the phone and sent when the network is back. iPhone app on the App Store, Android app coming soon; until then Android and desktop run in the browser.
Notifications on the phone
Issue assigned, sent back, due date approaching, inspection requested — each person chooses what to be told about.
Project chats
A project chat, team chats and direct messages. Photos and files, replies, search, mentions.
360° walks
Walk the floor with a 360 camera and later see what each room looked like that day. Currently in pilot.
A history nobody can rewrite
Who raised it, who marked it rectified, who closed it and when — a full timeline with photos for every issue.
Inspection requests
Get a section inspected — without a paper walk-round or a hand-typed report
The contractor requests an inspection, the consultant inspects right on the drawing sheet, and the inspection report builds itself — with the plan, the issues and the dates for rectification.
- 1
Inspection request
Discipline, floor, sheet, rooms, date and time. The consultant is notified.
- 2
Inspection on the sheet
The inspector puts issues straight on the sheet — they go to the contractor at once.
- 3
Outcome and report
“Accepted”, “Accepted with remarks” or “Not accepted”. A PDF inspection report with the plan and the numbers.
- 4
Signatures
In the system with a personal password, or a printed report with signature lines.
- 5
Re-inspection
From the same report, in a couple of taps. A log of inspections by date, discipline and period.
Inspection request and the issued report
Inspection on a phone: request, issues on the sheet, report, signature window
Project inspection log
Who it is for
For the project manager, the site supervisor, the consultant and the client — each sees their own
Each company works in its own part of the project and sees only what it is meant to see.
Project manager
- Sees the whole project: what is in progress, what awaits a decision, what is overdue
- Assigns issues to teams and dates
- Can delegate some permissions to an assistant
- Exports the client report
Site supervisor
- Home screen shows the issues of their trade and what is close to its due date
- Finds the room on the plan and marks the issue rectified with a photo
- Works from the phone, including without signal
Consultant
- Raises issues to the contractor — they go to the right team
- Closes only their own issues, against the rectification photo
- Runs the inspection on the sheet and issues the inspection report
Client
- Receives the project report as PDF or Excel
- Sees the result, not the contractor’s internal traffic
- Knows the status without meetings and calls
Who pays
- Set up by the fit-out contractor
- The consultant, the client and the subcontractors use it free of charge.
- Set up by the consultant
- Contractors and the client use it free of charge.
- Set up by the client
- They bring every party in; for those parties the service is free.
It also works inside a single company — for example, a contractor’s own internal checks before the consultant’s inspection.
Company isolation
Internal snags stay internal
Tick “Internal issue” and the consultant will not see it. What subcontractors see is set by your company’s administrator.
Getting started
A live project in 1–2 days
We set up your organisation and its first administrator and bring in the consultant. The rest goes step by step, mostly done by your technical office.
- Day 1
Project and people
The administrator signs in by invitation, creates the project, invites the project managers.
- Day 1
Floors and sheets
Floor layouts and discipline sheets as PDF.
- Day 1
Floor plan
The floor is ready to work with: room numbers and names are on the plan.
- Day 2
Teams and subcontractors
Teams by trade, supervisors and technical office, subcontractors, the consultant’s inspectors.
- Day 2
First issue
One trial loop “Rectified” → “Closed” — and the project is live.
Data and access
Who sees your data
| Access to photos and drawings | By temporary links that stop working after an hour. |
|---|---|
| Connection | HTTPS only. |
| Passwords | Stored only as a strong hash. Face ID sign-in on iPhone. |
| Who sees what | Each company sees only its own. Internal issues are not visible to outside parties. |
| History | Every action on an issue is recorded — who, what and when. Records are not edited after the fact. |
| This website | No visitor counters and no advertising trackers. |
Pricing
The project owner pays — per project, not per user
Outside companies on the project — consultant, client, subcontractors — use it free of charge.
Pilot
Free
One live project for 30 days, every feature, no limit on team size. Send a request: we get in touch, agree the project and open access.
Project
AED 1,250
Per project, per month. Up to 30 people on your own team. Inspections with sign-off, your own buttons and 360° walks included.
Company
AED 6,000
Per company, per month. No limit on projects or team size. Everything in Project.
FAQ
Frequently asked questions
What kind of projects is it for?
Commercial interior fit-out: offices, clinics, retail, restaurants — wherever a contractor, a consultant and a client work on one project. It is not a document-control system and does not handle authority submissions.
Can we try it for free?
Yes. We open a pilot on one live project with every feature, free of charge. Send a request — we get in touch, agree the project and open access to your team.
Do we need to install an app?
Not necessarily. On iPhone there is the FitoutEasy app on the App Store: Face ID sign-in, notifications, camera and work without signal. The Android app is coming soon; until then Android and desktop run in the browser, and on Android it can be added to the home screen.
What if there is no signal on site?
The issue and its photo are saved on the phone and sent when the network is back. A floor plan opened once online can be browsed offline.
Will the consultant see our internal issues?
No. Internal issues are visible only to your organisation. The consultant sees their own issues and the ones raised to the contractor openly.
What happens to the issues when a drawing is revised?
They stay where they are. Upload the new revision of the sheet — the issues are in the same rooms and the history is kept.
Can the inspection report be signed in the system?
Yes: the parties sign in the system with a personal password, or the report is printed with signature lines. The signing procedure is agreed in the contract.
How much does it cost?
A pilot on one live project is free. After that, Project is AED 1,250 per project per month and Company is AED 6,000 per month with no limit on projects. The company that sets the service up on the project pays; the other parties on that project use it free of charge.
Request
Request a pilot for your company
Free, with every feature. Leave a contact — we get in touch, agree the project and open access to your team.
- 1You send a request: name, company, phone or email
- 2We get in touch and agree the project: who raises issues, who closes them, how inspections run
- 3We open every feature to your team — free of charge